Administrative professionals provide needed support services to individuals in many jobs. Your work environment, duties and salary as an administrative paid depend on your employer and your set role, as there are many positions you can pursue in this field. Learning about the different jobs you can pursue as an administrative paid can help you find one that suits your interests, talents and career goals.
In this article, we explore 11 types of control jobs and examples of the roles you can pursue in each area of the field.
ADMINISTRATIVE ASSISTANTS
Administrative second are office professionals who perform a range of clerical duties. The fixed tasks depend on factors like their job title, boss and experience in the field. The responsibilities of an administrative assistant often include make ready and storing documents, organizing workspaces and plan company and team meetings.
Some professionals in this role may also have more advanced work, such as bookkeeping and budget design. Here are some common administrative assistant roles:
Office managers
Office managers are administrative professionals who oversee the working of a company office and manage the support staff. They typically keep the organization of the office, verify the administrative team has the resources to work efficiently, take inventory of supplies and buy equipment and other materials for worker to use at work.
Office managers usually gain experience in an entry-level administrative job before follow this role. Here are some common types of office managers:
Accounting clerks
An accounting clerk is a management professional who manages financial records for a company. They often work in large companies, where they provide support to higher-level professionals like accountants and auditors. Accounting clerks may handle necessary company accounting tasks.
These tasks can be sending mails, processing invoices, recording business transactions, organizing office mails, and managing customer accounts on any given day. This role is different from the role of bookkeepers and accounting assistants.
Financial clerks
Financial clerks or finance clerks do a wide range of financial administrative tasks. These tasks include managing and updating and updating records, processing invoices and tracking transactions. Their task is to prepare and process transactions and review financial documents and information and communicate with customers to help their problems and answer any queries.
Financial clerks perform administrative tasks related to financial transactions and record keeping. Financial clerks can be appointed in various industries, including accounting, banking or insurance, and their specific duties may differ depending on their job title.
General Office Clerks
General office clerks usually maintain files and records so that they remain updated and easily accessible. Their tasks include sorting and distributing incoming mail and preparing outgoing mail (envelopes, packages, etc.), answering the phone to take messages or redirect calls to appropriate colleagues.
The skills required to be appointed as a general office clerk include proven experience as a general office clerk or other clerical position. He should be familiar with office procedures and basic accounting principles. He should have basic working knowledge of office devices and other processes.
Secretaries
A secretary is a managing professional who plays an important role in business and other organizational environments. Typically, secretaries are the individuals who manage and organize office tasks, apply procedures, and process additional administrative duties.
The secretary ensures meetings are properly organized. The secretary maintains effective records and administration. A secretary upholds the legal requirements of governing documents, charity law, company law, etc. A secretary communicates and corresponds to other colleagues.
Executive assistants
Executive assistants perform an important role in a business by helping main company executives with scheduling, organization and administrative tasks. The role of an executive assistant is crucial to the success of the executive which leads to the success of the company.
An executive assistant mainly helps the executive for whom they work. They help them in simple tasks such as scheduling, reviewing, prioritizing and responding to the emails, Answering and returning phone calls, organizing documents, maintaining records, taking notes at the meetings and any other administrative tasks that help the executive to do their work he.
Departmental Assistants
A departmental assistant offers secretarial and administrative support to an entire department. He/ She manage various departmental matters, as well as offers support, as needed, to specialized project teams or divisions.
Many factors determine the roles of a departmental assistant. These factors include type of industry, department and company. Departmental assistants generally perform specific roles.
Material recording clerks
Material recording clerks are the managing professionals who work in industries like production and manufacturing. While doing some clerical duties, they may often provide direct support to professionals in their fields. do this by completing simple tasks on their behalf.
They manage production and shipment records, stay in contact with stakeholders, receive inventory shipments and make orders to send to clients. keep and manage reports on any change in production or inventory. The organize the assembly, distribution, or delivery of goods according to the production schedules.
Medical transcriptionists
A medical transcriptionist is a managing professional who works in the field of healthcare who is specialized in preparing patient care records. They usually listen to the information from doctors about the interactions of the patient and note them in the patient’s medical records.
Some Transcriptionists also maintain documentation for health care providers or organize or keep them safely in medical record databases. They use electronic devices such as tape recorders to record the information from physicians and other healthcare workers. Then they convert this information into a formal report.
Receptionists
These days’ receptionists have a lot more responsibilities than just answering phones. They are essentially the Jack-of-all-trades, if you are willing to become successful as a businessman. They can interweave phone calls, redirect calls and messages, manage general inquiries, schedule meetings and appointments etc.
Every business has its own needs to consider the duties of a receptionist. A reception can be a valuable addition to your organization if you do it correctly. A good receptionist will always try to make a good first impression in person by greeting visitors, clients, customers, vendors etc.
Conclusion
In every workplace, there are specialized worker focused on doing their single jobs. And these jobs are clearly important to the business. But an organization can’t use or meet its goals if all the workers are only center on very narrow tasks. That’s why administrators come in.